Beginning of Year reminders:

  1. Blanket Travel Requests need to be submitted for the fiscal year. Please contact your department coordinator for specific directions or questions. All blanket travel requests should be submitted in Concur by September 15th. 
  2. A travel request needs to be submitted and approved before proceeding with any expense report.

Travel

Domestic Travel Timeline Requirements:

45 DAYS - Travelers that submit Travel Request 45 Days or more before travel can work with coetravel@fullerton.edu for assistance in ensuring everything is submitted accurately, which will expedite reimbursement upon returning from travel.

30 - 44 DAYS - Travelers must submit a Travel Request a min. of 30 days prior to travel to ensure that the budget can be reviewed, and all signatures obtained before travel occurs (Traveler, Dept. Chair, Budget Analyst and Dean).coetravel@fullerton.edu will review to ensure the budget is accurate. If there are other errors, the traveler will need to work with University Travel Operations (travel@fullerton.edu) and/or Concur Open Labs upon their return to correct the errors which may lead to a delay in reimbursement.

Booth/Exhibit (as part of Travel)

60 DAYS - Any travel that includes booth/exhibit fees must be submitted 60 days prior to travel.

 

International Travel Timeline Requirements:

90 DAYS - Travelers that submit Travel Request 90 Days or more before travel can work with coetravel@fullerton.edu for assistance in ensuring everything is submitted accurately, which will expedite reimbursement upon returning from travel.

45 - 89 DAYS - Travelers must submit a Travel Request a min. of 45 days prior to travel to ensure that the budget can be reviewed, and all signatures obtained before travel occurs (Traveler, Dept. Chair, Budget Analyst, Dean, Provost Office and Risk Management). coetravel@fullerton.edu will review to ensure the budget is accurate. If there are other errors, the traveler will need to work with University Travel Operations (travel@fullerton.edu) and/or Concur Open Labs upon their return to correct the errors which may lead to a delay in reimbursement.

Study Abroad

90 Days - Study Abroad travel for students requires a minimum of 90 days. Prior to submitting any study abroad requests, please reach out to coetravel@fullerton.edu.

Blanket Travel

Blanket Travel allows travelers to travel locally off campus for University Related Business. It will only cover mileage and parking. (If other expenses will be incurred for the travel, it will need to be processed under regular travel procedures.) In the College of Education, this is mainly used for supervisors/clinical coaches to complete school site vistis. 

General overview of blanket travel processPDF File Opens in new window

Reminders for blanket travel:

- A blanket travel request is submitted once a fiscal year.

- If you are a supervisor/clinical coach, please first reach out to your department coordinator for specific directions.

- A blanket travel expense report is submitted once a month. 

- The monthly reports are for the first day to the last day of a month. 

- Each month, the report will need to be submitted by the 15th of the following month.

 

Forms for blanket travel (emailed to department coordinator)

Blanket Travel Request Guides

Blanket Travel Expense Report Guides

Open Office Hours 

Open office hours with the College of Education's Travel Coordinator is available for faculty, staff, and students. These hours are available for drop in travel questions and assistance with travel paperwork. In person at CP500 or on ZoomOpens in new window . Please email coetravel@fullerton.edu regarding any travel related questions.  

Tentative Schedule:

Month Day of Week Date Time
January Tuesday 14 11AM - 12PM
  Wednesday 15 3:30PM - 4:30PM
  Thursday 16 9AM - 10AM
  Tuesday 21 10AM - 11AM
  Wednesday 22 9AM - 10AM
  Thursday 23 3PM - 4PM
  Monday 27 3PM - 4PM
  Friday 31 9AM - 10AM

*Note: Office hours are subject to change