Single Subject Credential Program

Admissions and Academic Advisor Job Description  

The Admissions and Academic Advisor provides university-wide support for the recruitment, advisement, and application process for students applying to the Single Subject Credential Program.  This role is a 12 month full-time staff position and reports to the Center for Careers in Teaching Director. Responsibilities are as follows:

1. Recruitment and Advisement of Students
   • Oversees monthly face-to-face advisement sessions.
   • Updates and maintains web-based program overview and admission requirements presentation.
   • Updates and maintains Single Subject Credential Program admissions web pages and documents.
   • Updates and maintains Single Subject Credential Program admission print materials, including application requirements and program flyers.
   • Holds walk-in office hours two days a week, and office hours by appointment one day a week.
   • Schedules advisement appointments for potential teacher candidates.
   • Responds to program questions in-person as well as through email, phone and other digital communications.
   • Responds to faculty questions regarding admission requirements.
   • Provides initial undergraduate advisement on prerequisite course requirements.
   • Provides initial Subject Matter Preparation Program advisement and refers students to Subject Area Coordinators.
   • Works with Director of the Center for Careers in Teaching in recruitment and advisement matters.
   • Works as liaison between SSCP and community college Teacher Education Programs to maintain currency on admission and SMPP requirements.
   • Generates flyers to keep candidates informed of prerequisite course offerings during Intersession, Summer and through University Extension.
2. Application Process
   • Reviews post-baccalaureate applications to the university with the major Education (credential only), makes initial program admission decision, and completes electronic graduate recommendation form to the Graduate Division of Admissions and Records.
   • Troubleshoots student admission issues with the Graduate Division of Admissions and Records.
   • Recommends exceptional admits for students who do not meet GPA requirements.
   • Updates and maintains application materials for the SSCP, including prerequisite admission contracts, program application, faculty letter of recommendation form, and admission checklist.
   • Monitors application process and collection of application documents for all applicants.
   • Works with Credential Preparation Center staff to ensure all admission requirements are met and documented before program commencement.
   • Forwards completed application files to Subject Area Coordinators for admission decisions.
3. Program Admission
   • Receives admission decisions from Subject Area Coordinators.
   • Provides list of accepted, deferred, and rejected applicants to SSCP Director.
   • Creates list of accepted, deferred, and rejected applicants in COE database.
   • Corresponds with applicants regarding status of file and admissions decisions.
   • Assists the Director of the Single Subject Credential Program in student appeals of admission decisions.
   • Monitors yearly admissions data for program analysis.
4. Student Pre-Orientation
   • Hosts pre-orientation for incoming candidates
   • Provides list of program courses for registration.
   • Updates web-based pre-orientation materials.
   • Provides individual consultation with students as needed.
5. Academic Advisement
   • Provides academic advisement including transcript evaluation, admissions requirements, application processes, career and teacher preparation program requirements. Advise and develop study plans with students on the selection of classes.
   • Advise students on academic notice and develop retention programs for individual students. Conduct program overviews and provide advisement for re-entry students.
   • Oversee student documents, contracts and files, and review and process graduation checks.
6. Additional Responsibilities
   • Works with the chair of the department of Secondary Education to improve program recruitment and admissions.
   • Works with university departments to promote Teacher Education.