End of Year reminders:
- Travel Requests for any travel that is occurring prior to June 30, 2024 MUST be submitted by April 26, 2024
- Expense Claims (Reimbursement) – Last day to submit an expense claim in order to be reimbursed by June 6 is May 17, 2024 . Anything after that will be delayed due to fiscal year deadlines
- All Blanket Travel Expense Reports (mileage reimbursement for supervision or other trips) must be submitted by May 31, 2024 .
- For ANY travel that occurs between May 24 and June 30 – be sure to submit your expense claim within 5 days in order to be reimbursed this fiscal year.
Travel
DOMESTIC TRAVEL
Submit the Travel Request in Concur at least 45 days for in-person travel; prior to the first day of your travel departure date
**Virtual travel will follow the old paper process. Complete request at least 30 days in advance. **
INTERNATIONAL TRAVEL
Complete the Travel Request in Concur and submit with required documents at least 90 days prior to the first day of your travel departure date. Please ensure you have requested travel insurance with Risk Management prior to submitting the travel request.
*Study Abroad travel for students requires a minimum of 90 days *
TRAVEL RESOURCES
General Resources
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CSUF Travel Operations' tutorials, online trainings, Concur Open Labs
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Screen capture guides for travel submission in Concur
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Online Training Videos for Concur
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Travel Approval Workflow (shows approval process steps and links to resources)
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Travel Approval Policies and Procedures (with checklist)
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Dean's Travel Award Process and Procedure
Travel Request Submission
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Concur Travel Guide (step by step guide on how to submit a travel request)
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University Related Travel Form
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Travel Estimate Form
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Paper Travel Request Form (if stateside funds are not being used)
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Virtual Travel Request Form
Expense Report Submission
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Expense Report Guide (information how to submit travel expense report-Concur)
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Guide for Meals and Incidentals Expense Entry (as of 01/01/2024)
Blanket Travel (mileage and parking only)
Open office hours
Open office hours with the College of Education's Travel Coordinator is available for faculty, staff, and students. These hours are available for drop in travel questions and assistance with travel paperwork. In person at CP500 or on Zoom
. Please email coetravel@fullerton.edu regarding any travel related questions.
Tetitive Schedule:
| Month | Day of Week | Date | Time |
| March | Friday | 15 | 9:00 AM-11:00 AM |
| Monday | 18 | 3:30 PM-4:30 PM | |
| Thursday | 21 | 9:00 AM-10:00 AM | |
| Monday | 25 | 3:00 PM-4:00 PM | |
| Wednesday | 27 | 11:00 AM-12:00 PM | |
| April | Tuesday | 2 | 1:30 PM-2:30 PM *Zoom only |
| Friday | 5 | 10:00 AM-12:00 PM | |
| Tuesday | 9 | 11:30 AM-12:30 PM *Zoom only | |
| Wednesday | 10 | 10:00 AM- 11:30 AM | |
| Wednesday | 17 | 3:00 PM-4:30 PM *AERA focus | |
| Thursday | 18 | 9:00 AM-10:30 AM *AERA focus | |
| Monday | 22 | 2:00 PM-3:00 PM | |
| Friday | 26 | 2:00 PM- 4:00 PM *Due date* | |
| Tuesday | 30 | 3:00 PM-4:00 PM *Zoom only | |
| May | Wednesday | 1 | 3:30 PM-4:30 PM |
| Thursday | 2 | 9:00 AM-10:00 AM | |
| Monday | 6 | 2:30 PM- 3:30 PM | |
| Wednesday | 8 | 10:00 AM-11:30 AM | |
| Tuesday | 14 | 11:30 AM-12:30 PM *Zoom only | |
| Wednesday | 15 | 9:30 AM-10:30 AM | |
| Friday | 17 | 10:00 AM-12:00 PM *Due date* | |
| Friday | 24 | 2:30 PM-3:30 PM | |
| Wednesday | 29 | 9:00 AM-10:00 AM | |
| Friday | 31 | 2:30 PM-4:30 PM *Due date* |
*Note: Office hours are subject to change
